ProcuFlow is a fintech suite for growing businesses: invoice management, purchase orders, vendor records and approval workflows in one place — with spend visibility that’s current, not reconstructed at month end.
Product preview
Concept illustration — ProcuFlow is pre-launch and the interface is still evolving.
Get paid without the chasing
Creation, tracking and reminders in one loop, so cash flow stops depending on who remembers to follow up.
Invoice creation
Branded invoices from templates or line items, with tax handling and reusable customer records.
Tracking & reminders
Every invoice has a status — draft, sent, viewed, overdue, paid — and chases itself with automatic reminders.
Receivables view
See what’s outstanding, what’s aging and who needs a nudge, without rebuilding the same spreadsheet each week.
Purchasing with a paper trail
Purchase orders, vendor records and approvals that answer “who approved this, and against what limit?” in one click.
Purchase orders
Raise POs against vendors and budgets, track them from request to receipt, and keep the paper trail intact.
Vendor management
One record per supplier: contacts, terms, lead times, pricing history and every document you’ve exchanged.
Approval workflows
Multi-step routing with spend thresholds and delegation, so approvals happen in the product rather than over chat.
Take a purchase order the whole way
Click through the lifecycle we’re designing — raised, routed, approved, then matched against the supplier invoice — and watch the audit trail and committed spend build as you go.
ProcuFlow · approval walkthrough
Push a purchase order through the workflow
- 1Draft — current step
- 2Manager — not started
- 3Finance — not started
- 4Invoice — not started
Step 1 of 4 · Draft
Draft purchase order
Three lines against Northgate Coffee Supply Co., still editable and visible to nobody else.
Northgate Coffee Supply Co.
Net 30 · 4-day lead time- Cold-brew concentrate, 5LBEV-1180 · 24 × £18.50£444.00
- Compostable cups, 12ozPKG-0442 · 3,000 × £0.42£1,260.00
- Single-origin beans, 1kgDRY-2071 · 40 × £21.90£876.00
Submits the draft and runs it through your routing rules.
One current view of what you’ve committed
Most teams only find out what they spent after the fact. ProcuFlow keeps the picture live as documents move through the workflow.
- Committed vs. actual spend across vendors, categories and departments
- Aging on both payables and receivables, updated as documents move
- Every approval logged with who, when and against which limit
- Exports for your accountant while integrations are still in progress
From request to reconciled spend
Four steps that replace an email thread, a shared folder and three follow-up messages.
- Step 1
Create or receive
Raise invoices and purchase orders, or capture the ones vendors send you, in one shared workspace.
- Step 2
Automated workflows
Routing rules send each document to the right approver with the right spend limits — no chasing over email.
- Step 3
Approvals & tracking
Approve in a click, track status end to end, and let automatic reminders handle the follow-ups.
- Step 4
Full spend visibility
Every invoice, PO and vendor rolls up into one view of committed and actual spend across the business.
Fits alongside your accounting stack
All planned, none live yet. Export files ship with the MVP so your accountant is never blocked.
QuickBooks
Ledger and bill sync
PlannedXero
Chart of accounts mapping
PlannedZoho Books
Invoice and contact sync
PlannedPayment gateways
Settlement and reconciliation
Planned
How ProcuFlow gets built
Three phases, starting with validation rather than code — we’d rather get the approval model right than ship it twice.
- In progress
Phase 1 · Now
Concept validation & MVP design
- Interviews with finance and ops teams
- Approval-workflow and permissions model
- Invoice and purchase-order data schema
- Clickable prototype with design partners
- Up next
Phase 2 · After validation
Core invoicing + procurement MVP
- Invoice creation, tracking and reminders
- Purchase orders and vendor records
- Multi-step approval workflows with spend limits
- Spend dashboard across vendors and categories
- Planned
Phase 3 · Later
Payments & accounting integrations
- Accounting sync (QuickBooks, Xero, Zoho Books)
- Payment-gateway settlement and reconciliation
- Three-way matching against StockPilot receipts
- Budget controls and forecasting by department
Be first on ProcuFlow
Join the waitlist to get early access, founding-member pricing, and a say in how approvals and spend controls work.